More than 41 million people visit Las Vegas every year, and for a good reason. It has something for everyone, but a whole other world comes to life at night, which is why Las Vegas is one of the world’s most exciting nightlife destinations. And a great place to throw a party if you pick the right venue.
Las Vegas event planning can quickly become overwhelming with so many options. How can you ensure your event is memorable and stands out from the crowd?
An excellent place to start is picking the right Las Vegas event venue. Not all event venues will suit your needs and can lead to a forgettable night. Read on for eight essential tips for how to choose an event venue in Las Vegas and hit the jackpot with your event.
When people think about Las Vegas, they often think of the strip. But this is just a stretch of Las Vegas Boulevard, equating to around 6.8km. Not all event venues in Las Vegas will be here or around this area, so consider your location needs.
Do you want to be in the heart of Las Vegas to transition to an afterparty or ensure guests can easily make it back to their hotels? Do you want to host the event in one of Las Vegas’ top hotels to wow guests? Consider what practical and desirable location factors matter most to you.
Check the location is easy to find and has clear directions for guests. If you host inside a hotel, be sure that you know how guests can access your event.
2. Las Vegas Event Venue Capacity
When choosing an event venue, it is easy to get distracted by impressive interior design or amenities. But several practical considerations can make or break your party, such as event venue capacity.
Ensure the space is not too small or big for your event. It can be a fire hazard to go over occupancy capacity, and you could also risk fines or event cancellation as the owners have building codes to follow.
A large space can also make guests feel uncomfortable, so find a space that has a suitable capacity for your plans.
3. Services and Amenities
Las Vegas event planning is not complete without offering sufficient amenities for guests. These range from essential amenities to extra perks.
For example, how much seating does the event venue offer? Also, check furnishings and other equipment such as audio equipment is included. It can help you save money and add to the ambience if these amenities are provided.
Also, check if there is catering or a kitchen on offer for guests. Sometimes catering costs are also determined by event space capacity, so if you are under capacity, ask what other services could be included to make up the price.
Other services to consider include parking access and options, such as valet parking. Also, check if there is security, staff to help set up, and a cleaning team on hand to help.
4. Unique Appeal
Many event venues in Las Vegas can wow, so consider what makes the location unique to make it a party of a lifetime. For example, you could plan an event in the minus5° Ice Experience, which is in three top locations in Las Vegas. You get to offer an ice bar and other fun amenities that you cannot find in generic event venues in Las Vegas.
Find a Las Vegas event venue that stands out from the crowd, and naturally, your event will also be more memorable. With the proper planning and unique location, you have the best recipe for a night to remember, even if cocktails are involved.
5. Event Layout and Ambience
What activities will be at your event? Do you need space for a dance floor or stage? When Las Vegas event planning, consider how the layout of a venue will work with your event.
Otherwise, your event might feel awkward, and activities may not go to plan. Check if there is sufficient space for your guests to move and for your planned events to take place.
Enquire whether there is an outdoor space to use if this is something your event needs. Also, check that the event space has the right ambience and sufficient acoustics for your event. Considering the room layout can also rule out many event venues in Las Vegas, helping you reach the best decision for your party.
Another practical consideration when Las Vegas event planning is insurance. It might not sound exciting, but it can quickly cause your event to be a night to remember for all the wrong reasons if something goes wrong. Have the right insurance prepared and check what the venue offers, so you are both on the same page and can host without issue.
You also want your event to be remembered for being considerate and inclusive, so check that your event is accessible for everyone. Go through your guest list and consider if there are any needs to consider. You can also ask the event venue if they cater for special needs, especially if you do not know all guests’ needs.
8. Cost and Budget
A guide on how to choose an event venue in Las Vegas is not complete without mentioning venue cost. Las Vegas can make you feel that anything is possible, but practically, a budget needs to be in place, so you do not experience problems with the venue.
Check what services are included in venue pricing. There is no use in paying for an expensive venue but then not having the funds to utilize it well.
Find the Best Las Vegas Event Venue
Follow these tips to find the best Las Vegas event venue for your party. Everyone will have different preferences and needs for their Las Vegas event venue, so do not just follow the crowd. Consider your specific event needs to find the perfect space that leaves a lasting memory for all attendees.
Did you like this guide? Read on for more helpful event planning advice!