The cost of hiring a party planning service to organize your event could run between $500-$750.
While these expertly planned parties ensure an amazing evening with minimal stress, the associated price is out of reach for many partyers. So, how can you pull off a professional-level party without pulling your hair out?
You need the help of a party planning app. From simplified tasks to an ultra-organized evening, the best party planning app can take your event from drab to fab with a simple download.
Ready to discover how a party planning app is a perfect solution for your event? Follow along to learn five reasons you need these handy assistants to plan your party.
1. Easy Invites
Whether you are planning a party for 500 or 5, you’ll need to have a reliable headcount in order to carry out your plans effectively. Unfortunately, sending out your invites and not hearing back from guests can significantly impact your efforts.
With a party planning app, you can monitor your invites and keep track of your guests all in one place.
Start by using templates to design and personalize your invitation. Upload photos from your phone and fill in important details such as the location and time. Once you are satisfied with your invite, simply text or email it out to your guests.
Each guest will be able to respond with a yes, no, or maybe so that you can keep track of your numbers and attendees. For those unanswered invites, see which invites are still unopened and who may have forgotten to RSVP.
Send out gentle reminders to your last-minute responses and nudges to those who haven’t viewed the invite at all.
You’ll be able to save valuable time and money on food and activities by keeping your guest list up to date. Say goodbye to overwhelming leftovers or underestimated seating with this easy to use and convenient feature.
2. Meal Planning
Organizing the food for an event can be incredibly intimidating. From accommodating everyone’s dietary restrictions to remembering all the ingredients at the store, you’ll need tip-top organization to cook up the best dishes.
Reduce the risk of misplaced recipes and multiple lists with the meal planning features of a party planning app for free.
These apps allow you to plan a menu that your guests can view, find recipes, and create shopping lists to ensure you have everything you need. You can even use the app to set reminders for your meal-related tasks. Ensure your dessert is prepped the night before, or prompt yourself to put the next course in the oven at exactly the right time.
For potlucks and collaborative meals, you’ll be able to ensure all recipes are covered with no double appearances.
Guests can sign up for your food party and register their contributions. From here your other guests can see what’s been claimed and make appropriate choices for their part.
3. Share Tasks
Decorations, food, beverages, guest lists, seating, activities! The list of party planning responsibilities goes on and on. For the best party results, you’ll need a few extra hands in the mix.
If your event has more than one host or has helpers chipping in, you can use a party planning checklist app to share the load. All helpers will be able to see what tasks are remaining and which ones they are responsible for.
This central organization enables easier communication and fewer lengthy phone calls for clarification.
The stress of party planning will be a thing of the past with this helpful tool. An app for party planning will allow you to tick off tasks from the shared list as they are completed and open up opportunities for other helpers to jump in.
We all know that many hands make light work, but many organized hands make for a seamlessly organized event.
4. Collaborative Fun
Keeping all your guests happy and involved is a tough task. Luckily, with the best party planning apps for android and iPad, your guests can chime in with ease.
You’ll never have to second guess your music choices, activities, or desserts again with the easy polling options and simplified communication. Just like your invites, you can send your guests questions to share their preferences for your event and choose their ideal evening.
This will take the stress off of you as the party planner to guess the best theme and beverages and allow your guests to get involved. What’s more is that with the insights, you can save yourself an expensive overstock of vanilla cake and make sure there is enough chocolate to go around.
5. Ongoing Tracking
With all of your events in one place, you’ll have the ability to track each one’s progress with ease. This is fantastic for planners of multiple events or even for organizers who just want to stay up to speed.
Ongoing updates for guest lists, food sign-ups, completed tasks, and more make it easy to follow along without that complicated paper of crossed off items and names.
This tracking is ideal for repeating events or regular gatherings. From keeping your weekly family dinner current to sending out notifications for next month’s book club, these tracking features keep everyone in the loop.
Start With Your Party Planning App Today
From choosing your dishes to monitoring your invites, using a party planning app is the best way to ensure your party goes off without a hitch. Get your hands on the best party planning app so you can leave stress and confusion behind and enjoy your event to the fullest.
Want to learn more about the apps that power better living? Check out our other posts to discover all the tech-savvy secrets you need to know to advance your life and simplify your tasks.